Tutorial: Convert Your Existing PPT’s Into Interactive Sales Training Content

If you are into the training and development field, I feel your pain. I know why you think that traditional classroom training shouldn’t be targeted so much but instead should be let to continue. And LMS training is overhyped! With the coming in of technology and availability of mobile devices, everyone seems to be influenced by converting classroom lectures into videos and sending them across to trainees. But you know it is no walk in the park! And how can one even do justice to ensuring that all the details taught in a classroom environment will have the same elements in a video? How can you ensure that your sales training does not end up being a failure?

Here’s the thing. Videos do engage better and lead to higher retention levels. Not failing to mention, it saves a huge amount of time, cost and effort in your sales training endeavors.

What if I tell you that it is very simple to convert your current classroom SALES training material into videos?  

Don’t believe me? I can’t blame you, I understand it is not easy to accept. But it’s true! A simple sales training presentation can be converted into a video in a matter of a few hours, without any professional expertise! You can do it.

All of us use power point to make presentations. It is really easy to convert your existing ppt into a video. Let’s take a look at the steps.

I – Adding voiceover to slides

If you want your video to be engaging, a good quality voiceover is essential. A good voiceover with a strong script can help your videos become much more impactful. It is easy to record a voice in your ppt for the slides that you want. Here are the steps.

Click on Slide Show as shown below and click on Record Slide Show:

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Depending on where you want to start your recording from, click on any of the options:

  • Start Recording from Beginning
  • Start Recording from Current Slide

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Click on Start recording and begin the process.

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As soon as you start recording, this screen will pop up. You can record your voice for each slide here. sales training

You can pause the recording at any time by clicking on the pause button on the top.

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This option also allows you to add value to your slide by clicking here. For example, you can highlight important parts as per your narration.

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Once you are done for all the slides, click on End Slide Show on the top and save your presentation.

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II – Converting PPT to Video

Go to File on the top left corner.

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Click on Export.

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Once you do this, you will see a Create a video option

Once you click on it, you can choose elements from the drop down as shown.

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Once you click on the first drop down called Presentation Quality, you need to choose the quality of the video. You can select the size of the video that you want from here as well.  

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The second drop down menu allows you to include or exclude any timings or narrations that you inserted on your ppt.

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Once this is done, Click on Create Video

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Do not forget to save your project!

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And VOILA! You’re done! This is how easy it is!

You just converted an entire power point presentation, which would have taken hours to be presented into a short video telling your audience what is important about that training. You saved time, resources and this video can be shared with anyone in a matter of minutes!

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TOP TIPS TO CONSIDER TO MAKE YOUR VIDEO BETTER

1. Write it out

The ultimate objective for you is to ensure that all the points are clearly communicated to your trainees. For this, you need to write down what exactly needs to be told in each and every slide so that you are not making too many mistakes or pausing every now and then. Make it short and crisp; do not write too much for each slide.

2. Voiceover

Getting voiceover recorded needs some bit of focus and attention. Since you will be recording voiceover for each and every slide, you need to know exactly what to say and what tone to use. Here are some stellar recording hacks:

  1. The microphone needs to be placed in the right position and shouldn’t be too close to the speaker’s mouth. A minimum gap of 6 to 12 inches is recommended.
  2. There can be several takes for this as getting the intonation and voice right is not that easy. So make sure you listen to the recording once using your headphones to make sure it is free of any disturbances.
  3. The intonation of the voice needs to be accurate and of the right pitch, so that it comes out clear in the video, once rendered.
  4. Try to maintain a consistent environment in order to get the highest audio quality.
  5. Try to get rid of all ambient noises – be it the fan or the air conditioners at work. Finding a place of complete silence is harder found than said, but this is critical.

3. Visual aids

This is critical. Using visuals in your communication can take the impact to a whole new level. In fact, 40% of people will respond better to visual information than plain text. If you want learning to happen, your audience needs to stay hooked to their desktop or mobile device screens.

Animation is a very effective visual aid. Make sure you animate your images and text on the screen so as there is a lot of movement happening.

Use imagesStudies have shown that the human brain interprets every letter as a picture. Text takes time to read and pushes the brain in a state of limbo. You wouldn’t want such catastrophe for your trainees. Ideas can be best remembered if complemented with appropriate pictures. Here is a good example.

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Source: http://bit.ly/1RPxQPl

Insert multimedia wherever necessary. In the middle of the presentation, give references to topics which can be complimented by GIF’s or videos. The idea is to keep the eyes busy and the brain active.

Use graphs for quantitative data – If there is a study that you are referring to or some quantitative analysis that you want to touch upon, make sure you use graphs to show that. A good idea could be to animate those graphs as the speaker talks.

So, with these quick hacks, you can convert your sales training classroom experiences into the elearning and digital mode to help train and engage your audience way better.


About the Author

Bhaswati B

Bhaswati is a Product Specialist at Capabiliti, a mobile-first training and engagement solution for enterprises. Passionate about economics, Bhaswati also loves storytelling. She has a keen interest in start-ups, food and travel. In her 'me time' she picks up fiction novels, tries different cuisines or explores routes to less-traveled places on the world map. Follow her @Bhaswatibh